Configure the price around your catering team
Count coordinator, kitchen and billing logins. Test per-cover items, client bills and credit collections; confirm connectivity at the event and separately budget transport and staffing.
Choose by staff logins: the annual software subscription is not a charge per transaction, table, bottle or event. More than 60 staff or additional locations need a confirmed quote.
What the subscription covers
Cost recipes per portion, record event/client orders, bill clients and review credit collections, supplier purchases and expenses alongside sales.
The core POS, menu and recipe stock, purchasing, staff/payroll records, customer records and operating reports are included. AI actions have allowances and paid top-ups; WhatsApp provider/message charges, extra locations and optional hardware are not an unlimited free bundle. Confirm these extras against your configuration.
Hardware, connectivity and other operating costs
Use a phone, tablet or laptop browser; no dedicated POS machine is required. Devices, compatible printers, paper, internet/data and power remain separate costs. Standard M-Pesa/provider charges still apply. Offline order capture is not offline STK Push or confirmed eTIMS submission.
Do not assume a specialist event planner, equipment-hire scheduler or deposit-to-fiscal-invoice automation. Confirm any advance-payment workflow before relying on it.
What to test before committing
Illustrative only: 100 covers × KES 250 ingredients = KES 25,000; 100 × KES 600 selling price = KES 60,000. Ingredient gross profit is KES 35,000. After illustrative event labour KES 12,000 and transport KES 5,000, contribution is KES 18,000 (30%) before other overheads and tax. This is a worksheet, not a promised event-margin report.
- Confirm cover count, portions and client billing terms.
- Re-cost recipes using current supplier prices.
- Record client bills and collections without confusing unpaid credit with cash.
- Record event labour and transport; compare the worksheet with actual costs.